PR to PO to Goods Received — one auditable workflow
Replace email-chain procurement with a controlled workflow that matches NGO donor compliance and SME budget discipline.
What you get
- Purchase requests, quotations, and approval chains
- Purchase orders and goods-received tracking
- Budget limits and vendor management
- Full audit trail for donor and internal audits
How the workflow runs
- 1
Raise a purchase request against budget and business need
- 2
Collect quotations or tender evidence and evaluate vendors
- 3
Complete amount-based approvals and issue the purchase order
- 4
Record goods receipt and hand off to inventory or finance
Reports and operating visibility
- PR, quotation, PO, receiving, and vendor status
- Spending, approval-cycle, vendor-performance, and audit reports
Controls and audit evidence
- Budget thresholds and configurable approval routes
- Quotation, vendor, PO, and receipt evidence
Built for teams like these
NGOs demonstrating donor compliance on procurement spend
Frequently asked
- Can approval routing depend on the amount requested?
- Yes. Approval matrices route a request by amount, department, project, and role, so small purchases move fast while large ones escalate.
- Do purchase requests show donor or project budget context?
- Yes. Requests carry project and fund codes, so NGO teams can prove a purchase sat inside an approved donor budget line.
- How do I stop staff buying things without approval?
- Configure amount bands for procurement. Each band sets how many comparable quotes a purchase request needs and whether a tender is required; approval is blocked until the request meets its band. Non-competitive purchases require a written, justified waiver that stays on the record.
- Which plan includes Purchase Requests?
- SME and above
- How is this module implemented?
- Humaneti confirms scope, data ownership, roles, workflow rules, migration inputs, acceptance criteria, and go-live support during implementation. The exact sequence depends on the modules and controls selected.
Guides for this module
Practical walkthroughs, including the step-by-step workflow the system actually runs.
How to design purchase request (PR), quotation, and purchase order (PO) approvals that are fast enough for operations and tight enough for auditors.
Read guide →How Cambodian NGOs can prepare donor audit evidence across procurement, expenses, assets, payroll, and project budgets with one ERP workflow.
Read guide →How Cambodia teams can design purchase request approval rules using amount thresholds, roles, budget checks, quotations, and receiving evidence.
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Ready to see it live?
Request a demo tailored to your team.