procurement

Purchase request workflows that actually get approved

How to design purchase request (PR), quotation, and purchase order (PO) approvals that are fast enough for operations and tight enough for auditors.

Updated 2026-04-18 · 7 min read

PR → Quotation → PO → GR

Every spend over a threshold should travel this path. Under the threshold, a simplified one-step PR keeps friction low while preserving the audit trail.

Approval thresholds to consider

Under $100 — direct manager
$100–$1,000 — manager + finance
Over $1,000 — plus executive director

Related modules

Purchase Requests

Cambodia procurement software for purchase requests, quotations, approvals, purchase orders, goods received, vendor control, and budget checks.

Expense Claims

Expense claim software Cambodia teams use to submit receipts, approve claims, reconcile cash advances, reimburse staff, and keep donor audit records.

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